- Call to Order
- Approval of Agenda
- Two items added, agenda is approved
- Approval of Minutes
- Due to snow, last meeting was held virtually and no minutes were recorded
- Around the Room
- Covered upcoming events
- How do we all handle email distribution?
- Mailchimp is a good tool to utilize
- Treasurer Report
- Fair was cancelled – refunds
- Missing money from Eventbrite, this is being looked in to
- Do we get fees back from Eventbrite when we cancel?
- All the money from the tables is taken care of
- Everyone who had a booth was reimbursed
- Were there any costs associated with cancelling the fair? Unclear.
- Do we need an action for someone to report out at the next meeting what the consequences of cancelling the engineering fair was (refunds, details, etc.)
- Dues: most organizations have paid
- Calendar
- PSEC Meetings – first Monday of every month
- Mentor Nights
- March 13th Shoreline
- April 10th Bothell
- Potentially more to come
- No date solidified for ISOW
- Looking at dates in June
- Website Updates
- Added engineers of the year award pages, contains photos and bios
- Announcement for the fair cancellation
- WordPress software is due for a major update, have been waiting until after the fair and banquet to initiate
- Shouldn’t notice any differences
- Stan has taken a new position similar to this one in a different organization and its taken a lot of his time so it is his intention to not come back as webmaster for PSEC in the future
- Louie: do you know any contacts that might be interested? Stan: No
- This should come up as a future agenda item
- Stan is happy to facilitate the transition
- Engineering Fair Report
- Beth is not here and the fair was cancelled
- Banquet Report
- 61st annual PSEC awards banquet was held in February. All 7 awards handed out that night. 58 people served. Speaker did a good job and stayed within the time limit. Event ended at 9:15, comfortably paced event. Photos are on the dropbox.
- Mentor Nights
- Upcoming events
- See Calendar
- Mentor Coordinator
- Issues with eventbrites for mentor nights and being able to capture the majors/specialties of mentors. Need to have a new template that we can put nicer pictures on the announcements.
- Also looking in to Seattle U and Highline – roughly may timeframe
- Justin is interested in taking on the Mentor Coordinator role
- 7-10 mentor nights a year, occurring September – June
- Different schools have different preferences for dates
- Some schools have not held a mentor night for several year, but we would like to restart (Seattle U, UW Bothell
- Everett Community College has a mentor night run by their collegiate SWE section
- Is there a history/file that documents the past mentor nights we’ve had?
- There is currently no file. We are hoping the mentor night coordinator can start taking charge of documentation
- The description that was provided sounded like it was more related to communicating with colleges, but what Louie is describing sounds more like managing eventbrites.
- The scope is too big for one person to manage, which is why other people become POCs for different schools. The coordinator would manage the volunteers.
- Historically, it’s been managed 1 person 1 event. Always end up with return mentors. Different contact lists for each school. Each school is looking for different things.
- Justin – make sure you get access to dropbox and wordpress from Stan
- How much can we reimburse for food? $3/head up to $300 max
- Dave Butcher is the treasurer
- Contacts are not identified on the PSEC site
- Upcoming events
- Membership discussion
- How to get nontraditional groups to be members of PSEC? How do we represent them?
- The organization of other groups is not clear
- What about PMI?
- American Society of Plumbing Engineers?
- Do we have a statement of membership benefits? What are we communicating to people when we invite them?
- Main benefits:
- Engineering Awards
- Engineering Fair
- Mentor Nights
- Inter-society trading of knowledge
- Regional Science Fair call for judges
- Kathi emailed out flyers
- Saturday March 16th in Bellevue
- Details in the flyer for how to sign up
- Action Item Review
- Adjourn
March 4th, 2019 Meeting Minutes
Published: April 1, 2019
by Marina Dannecker