Meeting Minutes

Attendance

Meeting Agenda

1. Introductions & Updates on Member Societies’ Events: All
   • See attendance above
2. Approval of Agenda: All
   • Agenda approved
3. Approval of Prior Meeting Minutes:All
   • January minutes approved. Motion by John, second by Luis
4. Treasurer’s Report : Chris Roberdeau (AIAA)
   • We are looking good on the budget
   • Everyone has paid dues except ASQ
   • We are in the black but most of the expenses will come this month
5. Website Updates Stan Dyck (IEEE)
   • See linked report
   • There was discussion on several changes for the web site. Stan suggested and agreed to initiate a website sub-committee to make design decisions for the site going forward. He will solicit volunteers soon.
6. Awards Committee Report: John Schaufelberger ( WSPE)
   • Awards decisions have been announced and put on the website.
   • We are still lacking a photo for the Professional award recipient. It should be coming soon.
   • The plaques have arrived.
   • Dave Butcher has the bios and all the information for the programs
   • Recipients have been informed of the time limits for their addresses and those of their introductions.
7. Banquet Report: Luis Leon (ASMI)
   • We expect somewhere in the neighborhood of 90 people attending.
   • The price for a ticket goes up to $70 on February 2nd.
   • A table is still $500 up until the deadline on the 8th.
   • John will create the meal tickets to be handed out as guests receive their badges.
   • Stan asked that the attendance list be provided as soon as possible so the badges can be created.
8. Engineer’s Fair Committee: Chris Roberdeau (AIAA)
   • Fair is set for this Saturday 10AM-4PM
   • Chris reports 30 booths (out of 32 available) have been accounted for. There will be lots of student groups.
   • It looks like there will not be a plane greeting visitors in the parking lot this year.
9. Mentor Nights: Jason Salazar (ASME)
   1. Future Mentor Nights: Jason Salazar (ASME)
      • North Seattle is on for March 1st. An email will go out on the 1st.
      • Highline is on for April 19th
      • Everett has planned their own event for the 8th of April. PSEC is invited to come and participate.
      • We are in communication with Bellevue College for an event, probably during lunchtime
      • Steve is still working with Shoreline College for an event possibly in May
      • Jason still is looking for Mentor Coordinators for this year and next year.
      • Luis talked with Elaine Short of UW Bothell about an event there next year. Paul agreed to help take that on.
   2. Seattle Central College Mentor Night: Luis Leon (ASMI)
      • Around 100 participants this year with a 78/24 student/mentor ratio.
      • The setup was different this year than last year. Luis will evaluate whether the change worked in deciding how to set it up next year.
      • PSEC money was available to the college to cover costs, but they did not ask for any.
10. AMCon: Art Moss (ASQ)
    • Art requested that societies sign up for the event. Attendance is not necessary. Parking is free.
    • Jason agreed to volunteer and the PSEC booth.
    • The Council agreed to disburse $50 to pay for electricity at the PSEC booth.
11. Events Calendar for 2015-2016: Sam Gheesling (ASME)
    • Added the Shoreline and Highline Events to the calendar
    • Also added the SWE Regional Conference
12. Open Discussion: All
    • Steve sent out an announcement about the Future Cities results
13. Action Items from Previous and this Meeting Review: All
    • See the list below

Action Items

• If your society has a brochure that can be in the AmCon booth, get copies to Art [Everyone]
• Send out email to mentor volunteers [Jason]
• Check Societies Page to make sure it is correct [All]
• Fix publish date on Awards Pages [Stan]
• Set up website design committee [Stan]
• Spruce up front page [Luis/Jason]
• Bring camera for officer photo [Jason]