Meeting Minutes

Date: Monday, October 5, 2015
Time: 6:00 – 8:00 PM
Location: Razzis Pizzeria 8523 Greenwood Ave N, Seattle WA 98103

Attendance

Meeting Agenda

1. Introductions & Updates on Member Societies’ Events: All
   • Ray brought up adding INCOSE calendar events to the PSEC website. Stan will work with him offline
2. Approval of Agenda: All
   • Agenda approved. Motion by Luis, second by Arlene
3. Approval of Prior Meeting Minutes: All
   • Minutes approved. Motion by Steve, second by Luis
4. Treasurer’s Report : Chris Roberdeau (AIAA)
   • No changes since last month.
   • Chris will be sending out dues notice emails within the next few weeks
   • The American Welding Society have said they will be rejoining PSEC this year
   • Luis reported that the Hispanic engineers society is also considering membership
5. Website Updates: Stan Dyck (IEEE)
   • See report linked above
6. Committee Chairs: Sam Gheesling (ASME)
   • John reports that the awards committee has been assembled. Nominations announcement to go out soon.
   • All committee assignments have been made.
7. Engineer’s Fair Committee: Chris Roberdeau (AIAA)
   • Fair date (Feb 6th) is confirmed at the Museum of Flight
   • Eventbrite signup form will be set up soon
   • Chris will be sending out the booth invitation emails soon
   • Chris asks that we get the word out about the Fair and is looking for volunteers and ideas.
8. Banquet Committee Report: Sam Gheesling (ASME), Peter Opsahl (SEAW)
   • The date (Feb 13) is confirmed in the Skyline Room at the Museum of Flight
   • Catering will be provided by McCormick & Schmick’s
   • The deposit for the venue has been sent out
   • Boeing will be making a donation again this year
   • No speaker has been identified yet
9. Mentor Nights: Jason Salazar (ASME)
   • Jason is looking for coordinator help. He suggests that outreach coordinators in the various societies are potential coordinators
   • 12 volunteers so far for the SPU mentor night
   • Joe is unable to to coordinate the SPU event so Paul is stepping in as his replacement
   • Paul has sent out an announcement for the SPU mentor night
   • The UW Bothell event will probably not take place as the university point person is no longer organizing. Luis stated that he will contact an acquaintance there to see if it can be revived.
10. Events Calendar for 2015-2016: Sam Gheesling (ASME)
    • Dates have been finalized for the SPU Mentor Night, the UW Exploration Night, Engineers Fair, Awards Banquet and the ISOW
    • Dates are yet to be finalized for the YEPPS event, the AmCon and Mentor Night events at UW Bothell, Seattle U, Seattle Central College, North Seattle College, Highline College, Everett College and Bellevue College
11. Open Discussion: All
    • Discussion around PSEC representative attendance at PSEC meetings. Steve suggested some ways to improve attendance.
    • Discussion about the PSEC bylaws. The latest version needs to get uploaded to the website
12. Action Items from Previous and this Meeting Review: All
    • Items completed:
      • Bring brochures to next meeting [Luis]
      • Add Last year’s actuals to budget [Chris/Dave]
      • Create Societies Page [Jason/Stan]
      • Embed Calendar into Events Calendar [Stan]
      • Put holidays on calendar [Stan]
      • Fill out award committee [John]
      • Add Razzis for meetings till December [Sam]
      • Finalize Dates for PSEC events
        • UW Mentor Night/Exploration Night [Steve]
        • ISOW [Dave/Carmen]

Action Items

• Finalize Dates for PSEC events
  • UW-Bothell Mentor Night [Paul]
  • Seattle University Mentor Night [Joe]
  • YEPPS Event [Carmen]
  • Seattle College Mentor Night [Luis]
  • North Seattle College Mentor Night [Jason]
  • AmCon, Bellevue [Art]
  • Highline College Mentor Night [Luis]
  • Everett College Mentor Night [Steve]
  • Bellevue College Mentor Night [Dave]
• Contact Luis for updates to name tags [All]
• Check Societies Page to make sure it is correct [All]
• Inquire about Education Outreach Chair with Gary Foss [Sam]
• Send out draft email to mentor coordinators to send out to volunteers seeking mentor coordinators [Jason]
• Talk to society about helping out with Mentor Nights [PSEC Reps]
• Look into reconnecting with UW Bothell for Mentor Night [Paul/Luis]
• Look into improving the Rep attendance at Council meetings[Steve]
• Send latest bylaws to Stan [Sam/Luis]